Customised Help for users of SWSI Wikispaces


For SWSI Student support with accessing and or using your wikispace please contact your class teacher.

For SWSI Teacher Support please contact your faculty ELM or email staff in the Innovation and Technology Enhanced Learning unit located at Bankstown.

How To

Have external links open in a new window so readers don't inadvertantly close the WikiSpace when finished with that link.
From the Edit Bar click on the "widget" TV icon and select "Other HTML". In the dialogue box that opens copy/paste the following code .........

<a href="URL you want to go to" target="_blank"> The Text that you want user to see on the page as the link</a>

[The blue text is your specific content whilst the black text (html code) must be identical to that shown (only 2 spaces) including the < and > symbols.]
Then Click "Save" and again "Save" on the Edit Bar


Having trouble with the site? You'll find answers to many common questions here. From anywhere in your wiki there are two links to Help - this one in the lower left SWSI Wiki Resources block and the generic Help link at the top right of the page. After checking in these Help sites should you still require assistance you can contact staff at the Innovation and Technology Based Learning Unit.


A wikispace is a space of your own typically used for one purpose or devoted to one topic. Each space can hold many pages, files, and images.

Creating Spaces

To have a new wikispace created for you simply click on "SWSI Wiki Applications Forms" in the Apply for a SWSI Wiki block on the left of this page.

Space Types

SWSI Wikispaces only offers three types of space: protected, and private


A protected space can be viewed by anyone but can only be edited by members of the space.


A private space can only be viewed or edited by members of the space.

Changing your space type

Though, as a wikispace organiser, you will have access to change a space's type you are strongly warned not to do so. Having read all the documents under the Terms of Use you will be aware of the legal requirements of staff using web-based tools with students in their care.

Space Backups

You can backup the most recent copies of the pages in a space as follows:
  • In the 'Wikispaces Tools' menu on the left, click 'Manage Wiki'
  • Under 'Tools' use the 'Exports' icon to package and download your space in either html (normal website) or wikitext format.
  • Use the dialog that pops-up to save the archive to your hard drive

Deleting Spaces

If you are absolutely sure you are finished with your wiki and that no-one else from your section would takeover its use/management you can delete it:
  • In the 'Wikispaces Tools' menu on the left, click 'Manage Wiki'
  • Under 'Settings' click 'Delete Wiki'

Or, if you can't login for some reason just **email us** with the name of the space. Make sure you email us from the email address you registered with so that we know it's you.

Members and Organizer

The difference between a space Member and a space Organizer is that organizers can
  • invite other members to the space and remove members from a space
  • change the permissions of a space from protected to private
  • change the name, description,
  • delete pages and uploaded files
  • lock and unlock pages

Adding members to a space.

Note: You must be an wikispaces organiser to be able to invite members
  1. Go to your space homepage (e.g.
  2. Click on "Manage Wiki" under the "Wikispaces Tools" section in the left menu bar.
  3. Click on "Invite People" under the "People" section and the Email Address of the person you wish to add to your space.
  4. The person you invite will receive an email notification and once they accept, they will be a member of your space.
  5. You will then be able to manage their membership status by clicking on "Members" in the "People" section.

Wiki Badges

Badges can be used when you want to link from one of your other websites or blogs to your Wikispace.
  1. Go to your space
  2. Click "Manage Wiki" in the left hand side menubar under the "Wikispaces Tools" section
  3. Click "Badges" under the "Tools" section
  4. Follow the instructions on that page to put any of the three types of badges on your website or blog.


Each wikispace may contain many pages. Each page is a single web page which can contain content and can link to other pages.

Creating Pages

To create a new page within the current space, use the "New Page" link in "Wikispaces Tools" or just create a link to the new page in the editor. When you create a space, you'll start with one blank page called home. Click "edit" to add content to that page.

Note that the "New Page" link will only be present if you are a registered user and have logged in.

Editing Pages

Each editable page on Wikispaces has an "edit" button at the top of the page. Click on the "edit" button to bring up the page editor. The page editor allows you to add text and pictures to a page and to format that page. The editor has a visual mode and a plain text mode.

1. What's the visual editor?
Wikispaces' visual editor lets you see the final look and feel of a page before you save it. It's just like using a word processor. Javascript is required for this editor.

2. What's the text editor?
The text editor allows you to edit the raw **wikitext** of a page.

3. How do I switch between the two editor modes?
When in the visual editor, click "Use Text Editor" to switch to text mode. When in the text editor, click "Use Visual Editor" to switch to visual mode. You can set your default editor mode in your "My Account" page.

4. What's the difference between the 'edit' button and the 'edit navigation' link?
The edit link at the top of the page edits the page that you are currently viewing. Each page can be thought of as a document within your space. Your documents can be linked together.

The edit navigation link on the left edits the content that appears in the "Wikispace Menu" block on each page. That content is intended to be sort of an index for the site so that your users can easily move around in the space. By default (without you doing anything) the Menu will be automatically built as you add more pages to the space using a widget called 'List of Pages' under the widgets entitled "Wikispaces".


An anchor is a way to link one part of a page to another. They are often used at the top of a page so that people can jump directly to a section that is farther down without having to scroll to find it.

Examples of an Anchor

We'll illustrate how an anchor works here. In this section, you can go to Apples, or Oranges, or Grapes.


Apples are tasty fresh. They come in red, green, yellow, and probably other colors. Colors can also be spelled colours. Spelled can also be spelled spelt. Apples would be extra special if wrapped in felt.


Oranges juice well. They are also delicious peeled and eaten as a snack. Don't eat the rind though. Bleh. But hey, if you like the rind, good luck to you.


I'm told grapes are great when frozen. But I've never tried them that way. I like the green ones. But again, you know, whatever you're into is cool. As long as you enjoy yourself. In moderation of course.

How Do I Create an Anchor?

First, you need to create the anchor point:
1. Go to the part of the page where you want the link to jump to (usually located farther down the page).
2. Type in [[#nameoftheanchor]] Type the brackets and the # sign. Replace nameoftheanchor with the actual text you want to be the name of the anchor. In the examples above, we use [[#apples]].

For the second part you need to create the link.
1. At the top of the page (or wherever you want your anchor link list to appear), highlight the text that you want to use as your link.
2. Click on the link button in the toolbar that looks like a chain link. For Page Name, select the name of the page you want to link to. This is most often going to be the page you are currently working on.
3. Click the "Link to anchor?" link, which will then display a box into which you can type the anchor name. So in the example above, you would type the word apples in to the Anchor box, since this is what you put inside the anchor code [[# ]] in the first part.

Linking Pages

Creating links between pages is easy in both the visual editor and the plain text editor. In the visual editor, highlight the text you wish to link and click the chain icon in the toolbar to add a new link. In both the visual editor and the plain text editor, you can add a link by enclosing a word in double square brackets.

Several examples of what's possible using square brackets:
link to a page in your space named 'about'
link to the 'help' page in the www space
link the text 'About Us' to a page named 'about'
[[about|About Us]]

You can always make links to other web pages by just typing the url, for example: To set a different label, the format is similar as the 'About Us' link above: [[|Wikispaces]]

To remove a link in the visual editor, put the cursor in the link, or highlight the link, and hit the broken chain link icon

Locking Pages

Space organizers can lock pages. A locked page cannot be edited by anyone other than a space organizer.

To lock a page in your space:
  • Click "Manage Wiki"
  • Click "Pages" in the "Content" section
  • Click "lock" in the drop-down "Actions" column to the right of the page you want to lock.

Printing Pages

To print a page in your space:
  • Click "Manage Wiki"
  • Click "Pages"
  • Click "print" in the drop-down "Actions" column to the right of the page you want to print to bring up a printable view of the page
  • Use your web browser's print function to print the page

Deleting and Renaming Pages

To delete or rename a page in your space:
  • Click "Manage Wiki"
  • Click "Pages"
  • Click "delete" or "rename" in the drop-down "Actions" column to the right of the page you want to delete or rename.

Page History

Each time someone edits a page, we take a visual snapshot of the changes so you can see in a glance how much has changed. Was it one line or the whole page? Click on 'HISTORY' at the top of any page to see all changes. Then click on the screenshot to the left of each entry to see a visual representation of the changes.

You can also compare any two versions of a page by clicking "select for comparison" on one version of a page and then "compare to selected" on another.

We keep every version of every page and make it easy for members to revert back to a previous copy. You'll never have to worry about losing changes or being stuck with a new bad version of a page if someone makes a mistake.

Reverting Pages

Every time a page is edited on Wikispaces, we save the previous version so that you can go back to a previous version if you don't like the new change. In fact, we save every version of every page on the site.

Reverting a page lets you restore the content on a page that existed at any previous point in time. It's not to be done lightly, but can be very helpful if a page has been vandalized or to undo editing mistakes.

To revert a page:
  • click on 'HISTORY' on top of the page you want to revert
  • select the version you would like to go back to, by clicking on the revision (by date and time) in the date column
  • click 'revert to this version' (one of the Actionsat the top of the page)
  • enter a comment and click the Revert button

When you revert a page, please enter a comment that explains why you reverted the page. Note that you must be logged in to revert pages.

Page Templates

Instead of creating new pages from scratch, you can choose to make new pages based on a set of template pages that you create. To make a new template, go to 'Manage Wiki' and in the "Content" section, click on 'Templates'. Choose a name for your new template, and you'll then be able to edit the content of the template like a normal wiki page. To make a new page based on one of your templates, click 'New Page' and select the template to start from.


Wikispaces stores all page and message data in UTF-8. This means that you can build your wiki in nearly any language on earth and it will appear correctly.

1. What characters are not allowed in page names?
Page names may not contain:
  • ^ caret
  • : colon
  • | pipe or vertical bar
  • / forward slash
  • [ left square bracket
  • ] right square bracket
  • { left curly bracket
  • } right curly bracket
  • $ dollar sign
  • + plus sign
  • # number sign
  • @ at-symbol

Including Pictures and Files

You can include pictures and files in your pages easily using the visual editor. When in the visual editor:
  • Put the cursor at the position on the page where you wish to put the image or file
  • Click the image icon which looks like a painting (landscape)
  • Use the 'Insert Files', 'Upload Files' or 'External Image' tags and read the prompts carefully to complete the task/method you choose to select the image or file you wish to put on your page

You can also include pictures in your pages using wikitext by **following these instructions**.

Deleting and Renaming Pictures and Files

To delete files and pictures in your space:
  • Make sure you are an organizer of the space
  • Click "Manage Wiki"
  • Click "Files"
  • Click "delete" or "rename" in the drop-down "Actions" column to the right of the file you want to delete or rename.

Embedding Media and HTML

When editing any Wikispaces page, you'll see a button on the toolbar that looks like a television. Click it, and paste the HTML from any embeddable web service in the box.


On the left side of each page in your space, you'll see a "Wikispace Menu" block which you can edit by clicking the "edit navigation" link at the bottom. The content you put on this special page will show up on every page in the Wikispace Menu block. It's a nice way to have a common menu across all the pages in your space.

It's also just like any other wiki page meaning you can put in links, headings, images, lists - anything that can be on a normal page. The only difference is that bulleted lists will not have bullets displayed in order to preserve space.

To edit the Navigation Menu:
  • Click on the "Edit Navigation" link on the left side of your page.
  • You will go to your "" page.
  • List the page names you want to appear in the Navigation Menu.
  • Highlight each name and link it to its appropriate page by clicking on the button that looks like a piece of chain in the toolbar.
  • Save the page.


To search the space you're currently in, type in your search words in the search box on the top of the page.

Advanced Search

Wikispaces supports several operators to help narrow your search results:
"exact phrase"
find documents containing the exact phrase in quotes
only show pages that contain "include"
only show pages that do not contain "exclude"

For example, "wildlife observatory" will only return pages with the words "wildlife observatory" in that order. "wikispaces -lovely" will show all pages that contain the word wikispaces that do not contain the word lovely. "wikispaces +lovely" will show all pages that contain wikispaces and do contain the word lovely.


We support RSS / XML feeds for all of the content on the site. You can get a feed for a single page or discussion area or for all pages and discussion areas in a space.

Space Feeds

To use the feeds for a whole space, click on 'Recent Changes' in the Actions menu and then on 'notify me'.

Page Feeds

To use the feeds for a single page, click on 'details >>' on the top of the page and 'notify me'.

Discussion Areas

Each page has its own discussion area to keep your discussions separate from your wiki pages. You can setup a feed for all messages in a space in order to keep track of all discussion in your community.


Want to mark a page for later? Just click the star and it will be saved to your 'My Page' for future reference.

Integrating Blogs

**You can integrate your blog with your wikispace.**

Table Formatting

cell value1
cell value 2
spans 2 columns
spans 2 rows
row 1
row 2

||~ heading1 ||~ heading2 ||
|| cell value1 || cell value 2 ||
||= centered ||> right ||
|||| spans 2 columns ||
|| spans 2 rows || row 1 ||
||^ || row 2 ||


Tags are like keywords or categories you can apply to a page.

To add a tag to the current page:
  • Edit the page by clicking the "Edit this page" button
  • Type the tag or tags you want in the text field at the bottom of the edit window called "Optional: tags for this page"
  • Click Save
To delete a tag from the current page:
  • Edit the page by clicking the "Edit this page" button
  • Delete the tag or tags you no longer want in the text field at the bottom of the edit window called "Optional: tags for this page"
  • Click Save
To see the tags for the current page:
  • Tags will be listed at the bottom of the page

From your "My Page" you can see your list of tags each of which lets you list the pages that you have categorized under that tag.

Web Folders (WebDAV)

SWSI Wikispaces allow you to access the pages and files in your wiki as if your wiki was a folder on your desktop. So you can very easily manage your files upload, update, remove files directly from within your file management utilities on your PC (My Computer or MS Explore etc)

How do I use Web Folders?

To use Web Folders you need to setup your computer or WebDAV client to access the address: NB the httpS: for a secure connection. You will be prompted for your Wikispace's username and password to gain access.

Your Web Folder will be organized into three main directories. They are:
pages: The pages in your Wikispace. The files in this directory contain the latest version of the wikitext of each page.
files: The files uploaded to your Wikispace.
history: A collection of directories, each one corresponding to a page in your Wikispace. Inside each of these directories is every historical version of each of the pages in your Wikispace. These files contain the wikitext of the page for the given version.

Setting up Web Folders on Windows XP

1. In your "Start" menu on your Desktop, select "My Network Places"
2. In the "My Network Places" window, click "Add a network place"
3. On the first page of the "Add Network Place Wizard" click "Next >"
4. On the second page of the "Add Network Place Wizard" select "Choose another network location" then click "Next >"
5. On the second page of the "Add Network Place Wizard" in the "Internet or network address:" field type in
and then click "Next >". You may experience a brief delay, so be patient.
6a. if within TAFE you will most likely be asked to logon to the proxy server - that will be your DET portal logon firstname.lastname
6b. When prompted, enter your Wikispaces username and password. You may select "Remember my password" if you don't want to be asked for your username and password again. Click "OK".
7. Optionally change the name for your new network place then click "Next >"
8. Click "Finish"
9. You're done. You should now see your Web Folder open in front of you.
10. From now on, to access your Web Folder, just double click "My Network Places" again and then double click on your Web Folder.

Setting up Web Folders on Windows Vista

Before you can set up Web Folders on a Vista machine you must download and install a patch from .....
**** then you are able to
1. Select Computer from the Start icon
2. Click on "Map network drive" in the tool bar
3. In the "Map Network Drive" dialogue box that opens, click on the "Connect to a Web site that you can use to store your documents and pictures" link.
4. On the first of a series of "Add Network Location" dialogues- "Welcome ........", click Next
5. Select "Choose a custom network location." and click Next.
6. Enter the URL of the network address as above in the XP setup, and click Next.
7. if within TAFE you will most likely be asked to logon to the proxy server - that will be your DET portal logon firstname.lastname
8. When prompted for your wikispace enter the User name and Password you use to log on to SWSI Wikispaces and click OK.
  • To maintain course security, do not check "Remember my password." unless you are the only one using that PC
  • Note: You may be prompted to enter your User name and password more than once
9. In the next dialogue box, type a sensible name for the connection to your wiki - This is the name of the folder you will use to access your course files
10. Press Finish. - in the left panel Computer or Explore the name of the network location you chose in step 8 will appear in the list under the normal drives**


Wikitext is the markup language for wikis. Here you can find out the text markup rules that Wikispaces uses. Remember that you can skip wikitext entirely by using the visual editor. However, if the visual editor is not available (as in certain browsers like Safari), knowing some wikitext could be useful. You might also use wikitext if you would like to format discussion posts or if you would like to add advanced features to your Wikispace, such as anchors or includes.

Common Formatting

Heading 1
= heading 1 =
Heading 2
== heading 2 ==
Heading 3
=== heading 3 ===
Bulleted List
* list
Numbered List
# numbered
Monospaced Font
{{curly braces}}
` `escaping` ` (surround in double backtick characters).
> indent
Horizontal Line
Right-to-Left text
[[rtl]] ... [[rtl]] (the rtl tags must be on their own lines)

Adding links in Wikitext

Page Link
[[pagename|label]] or just [[pagename]]
Page Link in Another Wiki
[[space:pagename|label]] or just [[space:pagename]]
Labeled URL
Link to an Anchor
[[PageName#AnchorName|DisplayText]] For more on this, read our section on **anchors above**.

Examples of links using Wikitext

[[foo]] will display the text "foo" on the page and this will be a link to the page in this wiki also called "foo".
[[foo|bar]] will display the text "bar" on the page which will be a link to the page in this wiki called "foo".
[[hep:the]] will display the text "hep:the" on the page which will be a link to the page called "the" in the "hep" wiki .
[[hep:the|bar]] will display the text "bar" on the page which will be a link to the page called "the" in the "hep" wiki.